BYLAWS OF
HISTORIC GLENWOOD - BROOKLYN NEIGHBORHOOD ASSOCIATION, INC.
(Amended
Bylaws adopted by majority vote, November 5, 2003)
ARTICLE 1 - OFFICES
Section 1: The principal office of this organization shall be located
at Raleigh, North Carolina.
ARTICLE II - PURPOSES
Section 1: The purpose of this Association shall be to formulate and
communicate the Members' collective voices, which are made up of diverse
individuals, families, and businesses whose interests lie in building
and maintaining inclusive relationships which actively support the
historical, social, educational and charitable qualities which preserve
and enhance this Association, our neighborhood community and the city
of Raleigh.
Section 2: This Association shall be organized for non-profit purposes,
and no part of any earnings thereof shall inure to the benefit of
any members.
ARTICLE III - MEMBERSHIP
Section 1: Membership shall be open to any resident or property owner
who lives and/or owns property within the boundaries of the neighborhood,
as they may exist from time to time.
Section 2: There shall be two sub-sets of Members - i) Those who meet
the geographical ownership/residency requirements as set forth in
Section 1 above, and (hereinafter referred to as "Members")
and ii) Those who meet the geographical ownership/residency requirements
as set forth in Section 1 above AND meet the voting requirements as
set forth in Article V, Section 1 below (hereinafter referred to as
"Voting Members").
ARTICLE IV: ADMINISTRATION OF ASSOCIATION BUSINESS
Section 1: The business and affairs of the Association shall be administered
by a Council, as directed by the Members, made up of eight Voting
Members of the association as follows:
1) The President of the Association
2) The Vice President, Committees
3) The Vice President, Communications
4) The Chair of the Social Committee
5) The Chair of the Finance Committee
6) The Chair of the Historic Tour Committee
7) The Chair
of the Community Affairs Committee
8) The Chair of the Community Improvements Committee
Section 2: Each Council
Member shall serve a minimum of a one-year term.
Section 3: The Council may and shall delegate duties and responsibilities
to other Members of the Association.
Section 4: The Voting Members shall fill interim vacancies on the
Council, which appointee shall hold office until a minimum of the
next election cycle.
ARTICLE V - AUTHORITY FOR ACTIONS
Section 1: The authority for the Council or for any Member to take
any action on behalf of the Association shall come only from a vote
of the Voting Members defined as:
Those Members who, within an initial occurrence of an event that makes
a person eligible for membership as defined in Article III above (whether
that event be moving into the neighborhood or purchasing property
within the neighborhood boundaries), or paying the voting fee (as
determined from time to time by the Voting Members). Notwithstanding
the previous sentence, any person eligible for membership as defined
in Article III above, who is sixty-five years of age or older and
who registers his/her desire to vote at a meeting of the Members during
the previous May, shall be entitled to vote without paying the voting
fee.
Section 2: Before any Member or the Council shall be authorized to
take any action on behalf of the Association, said action shall have
been voted on by the Voting Members present at a regularly scheduled
monthly meeting. A simple majority vote of all Voting Members present
at that meeting shall be sufficient to authorize an action or position
of the Association. A Voting Member must be present at the monthly
meeting to vote on a particular matter, and there is no quorum requirement.
Section 3: No Member shall hold himself/herself out as representing
the Association without authorization from the Association.
ARTICLE VI - ELECTIONS AND TERMS OF OFFICE
Section 1: The Council shall be elected upon the expiration of the
applicable term, as set forth above, during the month of November
each year. The election shall be held at the November Membership Meeting,
with terms beginning immediately following the election.
Section 2: Any Member elected to the Council after ratification of
the Bylaws must be a Voting Member of the Association at the time
he/she is voted onto the Council.
Section 3: The President of the Association shall accept Nominations
from Members of the Association during each election cycle. Said nominations
may be made from the end of the August meeting until the voting takes
place at the November meeting. An overarching goal of the President
is to maintain a balance of return nominees and new nominees during
each election. A majority of votes from Voting Members shall be necessary
to elect a person to a position on the council. Should an election
for a position fail to produce a majority of votes for a candidate,
the top two vote getters shall have a run-off election immediately
following the first election.
ARTICLE VII - FINANCIAL TRANSACTIONS
Section 1: The fiscal year of the Association shall be January 1 through
December 30.
Section 2: The Association shall keep a bank account with four authorized
signatures, any one which can withdraw funds from the account. The
authorized signatures shall consist of the President, Vice President
of Committees, Vice President of Communications, and Finance Committee
Chairperson.
Section 3: The expenditure of funds must be approved by a majority
of Voting Members present at a regularly scheduled monthly meeting.
ARTICLE VIII
- MEETINGS
Section 1: There shall be regular scheduled monthly meetings as set
by the Council from time to time. With the exception of a dissolution
vote, all Association business shall take place at a regularly scheduled
monthly meeting.
Section 2: Each regularly scheduled monthly meeting shall be presided
over by the association President, or by a Member chosen to preside
by the President.
ARTICLE IX - DISSOLUTION
Section 1: In the event of dissolution, any residual net earnings
of this corporation shall be distributed to some organization or organizations
with similar non-profit purposes so as to qualify such organization
or organizations for exemption under Section 50l(c)(3) of the Internal
Revenue Code, as amended.
Section 2: The Association shall only be dissolved upon the vote of
a majority of all Voting Members present at a special meeting called
solely for the purpose to vote on dissolution. Each Voting Member
must be notified by a council member at least thirty days prior to
the special meeting.
ARTICLE X - AMENDMENTS
Section 1: Amendment to these By-Laws may only be made by a majority
of both i) the Council and, if approved by the Council, then ii) the
Voting Members present at a regularly scheduled monthly meeting
ARTICLE XII - BY-LAWS - EFFECTIVE DATE
Section 1: These By-Laws became effective upon adoption by a majority
of Voting members present at a regularly scheduled monthly meeting.